Collection Loan policies Loans of KUMIP specimens are available for scientific study to researchers visiting the collection and accredited institutions. Students wishing to borrow material must do so through their graduate advisor. Approval of all loan requests is at the discretion of the Curator.


Loan Requests

Requests for loans must be in writing from an official staff member of the institution where the specimens will be stored and should be addressed to the Curator or Collections Manager. The request should include: 1) the name and status of the researcher for whom the loan is requested; 2) the nature of the study; and 3) the taxa requested, including specimen numbers if known.

Specimen Preparation 

Specimens may not be prepared without permission from the Curator or Collections Manager. Specimens must be properly photographed before preparation. All preparations, fragments and photographs of the specimen prior to preparation must be returned with the specimen.

Specimen Catalogue numbers 

If a specimen needs to be distinguished from a specimen lot, notify the Collections Manager and an appropriate catalog designation will be assigned.


Future Publication

Use the “KUMIP” prefix when citing collections of the KUMIP collections. We would appreciate receiving copies of any publications in which KUMIP specimens are cited. Reprints should be sent to the collection manager. DURATION OF LOAN: All loans are made for a one-year period, unless otherwise specified.

Loan Extension

A loan may be extended upon request from the borrower. All loan extensions are subject to approval by the Curator.

Return of Material

Pack the specimens carefully and note any change in their condition. Types must be sent by registered mail or the equivalent.

Access to Collections

To arrange a research visit or tour of the collection please contact the Senior Curator ( or the Collections Manager ( We do have limited workspace available for qualified visiting researchers.

Collection Storage

The bulk of the KUMIP collections are housed at our large west campus collections space in the old University Press building. Our type and figured specimens and division offices are located in room 6 Lindley Hall on the main KU campus. All specimens in the KUMIP collections are housed in state of the art steel cabinets with either steel or wooden drawers. Type and figured specimens are stored in acid-free cardboard specimens trays or plastic jewel box cases depending on size. We are currently replacing older non-archival specimen trays with acid-free trays in portions of the general collection.

Collection Galleries and Holotype Galleries

These will be imported per Una's instructions.