Schedule Updates, Including Important Changes for Everyone

Wednesday, July 29, 2015
Rich Glor

Due to a last minute maintenance issue with one of our meeting rooms, we have had to make a number of significant changes to the schedule for SSAR 2015. All of these scheduling changes are reflected in the meeting's final program, which is available for download now as a PDF (you can distinguish the final program from earlier versions of the schedule because it includes a cover sheet and an opening section on General Information for Attendees that were lacking in previously released schedules). All attendees will receive the final program in the form of a printed booklet at registration.

If you haven't paid any attention to the schedule up to this point, you shouldn't have to worry about the changes discussed below and can move directly to the current program. If you have made plans based on any version of the schedule available prior to July 29th, you should review the scheduling changes noted below, which impact several important and popular conference events, including the location for Registration and the Presidential Travelogue on Thursday evening, the location of the morning plenaries on Friday, and location for the AV shows.

1. Registration on Thursday, July 30th was originally scheduled to occur in the Union but will now take place only in the Oread Hotel from 4pm - 8pm. Please change your plans to arrive at the Oread Hotel rather than the Union if you intend to register immediately upon your Thursday arrival. The Oread is only a short walk from the Union and staff and signage will be available to assist those who arrive at the original Union location.

2. The opening Presidential Travelogue on Thursday night has been moved from Woodruff Auditorium in the Union to the Griffith Ballroom/All Season's Den at the Oread Hotel. This event will now feature snacks and a full bar (previously it had neither).

3. Plenary sessions on the morning of Friday, July 30th have been moved from Woodruff Auditorium to the Ballroom (also on Level 5 of the Union). The refreshment break between the two morning plenaries will take place in the Ballroom as previously scheduled.

4. To make way for the morning plenaries, the morning portion of Poster Session #1 has been moved to the Jayhawk Room, which is next door to the Ballroom. Poster presenters in session #1 will be able to set-up their posters prior to the start of the session either between 4 and 8pm on Thursday or on Friday morning between 7:30 and 8:30am (posters may also be set-up after the session officially starts at 9am on Friday). Upon completion of the plenary and removal of the seating required for this event, Union staff will move Poster Session #1 into the Ballroom. Poster session authors need not assist with this process. The author reception for Poster Session #1 will occur in the Ballroom as originally scheduled.

5. Exhibitor set-up will be permitted as originally scheduled on Thursday from 4pm - 8pm in the Kansas Ballroom. Exhibitor set-up may also be accomplished on Friday morning from 7:30-8:30 am. During this set-up period, each exhibitor booth will be short two tables to provide space for the stadium seating necessitated by the morning plenaries. These two tables will be restored following completion of the morning plenary and will remain in place throughout the remainder of the meeting (barring additional unforeseen complications).

6. The Harry Greene plenary on Saturday morning at 8:30am has been moved from Woodruff Auditorium to the Big 12 Room, also on Level 5 of the Union.